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Technical Support Bulletin: Connexus and document distribution
By Scott Evans

Ever have issues getting the right document; to the right person at the time they need it? The concept behind a product named Connexus is to address this issue head on.

Connexus allows you to automatically ‘Publish’ files to a PDF file format and store the info in a SQL DB for fast searching. This system has many benefits to the end user, some of which are listed below:

  • Gives users a simple “Find, View, Print” screen. Users just enter in the Drawing Number they are looking for and then click on the Acrobat symbol to view the PDF.

 

  • PDF Viewing is much faster then most other viewers that deal with the native file viewing. Proven to be very efficient when viewing over WAN’s to remote facilities.
  • Ability to store only the Last Released file. No confusion of which version should be used. The system can also easily be configured to store History revisions if appropriate to your situation.
  • Fast wild card searching is available on more than just the file name. Fields such as description, ECN or Work Order numbers can easily be added.
  • Once files are found, they have the ability to “Batch Print” them to pre-configured printers or print one by one to their local printer. This can save users the time to open each file separately and then print 1 by 1.
  • Additional fields of data can be tracked to help users know they have the correct file such as Revision, Description and Published Date.

Other Key Features:

  • Uses native file Formats if required – Many Viewers of native files are not 100% accurate so if required, we can use Full SolidWorks or AutoCAD to do the Printing and PDF creation.
  • Web based so low IT involvement required. Can be run on any PC with web browser. No local software needs to be installed.
  • All files stay on the server locked behind a Virtual Web directory
  • Automatic publishing
  • Based on triggers from PDM\Document management systems
  • Directory Searching\Polling
  • Drag and drop functionality to Publishing application
  • Complete logging of information – What was published by who and when
  • Ability to Automate work order printing by giving Connexus a list of the drawing you need and then it will add a time, date, and comment stamp to each print.

With the advancement of many of our Engineering tools, the complexity of achieving this task becomes much greater. Typically, just managing a directory of files will no longer meat the requirements of the tools and requires much manual user intervention.

Please contact you sales representative for more information if you feel this would be a benefit for your users.


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